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AASC Constitution

ALBERNI A’S SOCCER CLUB
CONSTITUTION and BYLAWS

1. The Alberni A’s Soccer Club shall also be as known as Alberni Athletics Soccer Club or
AASC, and may also be referred to as such in the constitution, bylaws, or other official
documents.
2. The purpose of the Club shall be to foster, develop and govern the game of Soccer
among all boys and girls living within Alberni Valley and surrounding area, British
Columbia.
3. The Alberni Athletics Soccer Club Is affiliated with the British Columbia Soccer
Association and is subject to the rules and regulations of that body.
BYLAWS
Part I – Definition of Terms
1. Whenever they appear in these laws:
a) The word “Club” shall mean Alberni Athletics Soccer Club.
b) The letters B.C.S.A. shall mean British Columbia Soccer Association.
c) The word “Board” shall mean the Board of Directors of the Club.
d) An “affiliated team” shall mean a youth team from the Alberni Valley and surrounding area,
British Columbia, recognized in accordance with the team affiliation and player registration rules
of B.C.S.A.
e) A “club” shall mean an association of persons combined together for the purpose of forming
affiliated teams. A club must have at least four affiliated teams to be recognized as a club by
the Club.
f) A “motion” shall mean a formal proposal made verbally before the Club at a meeting.
g) A “resolution” shall mean a formal proposal made in writing and received by the secretary of the
Club 30 days prior to a meeting of the Club.
h) Interpretation of the Club Bylaws, Regulations, or of any other Club matter not provided herein
shall be referred to the Board whose decision shall be binding on all parties.
Part II – Membership
2. Membership of the Club shall comprise the under noted:
a) Active members - open to those adults, parents and/or guardians who are actively participating
in the purposes of the Club through their Club with an affiliated team.

b) Voting members – open to coaches or managers of affiliated teams including present members
of the Board.
c) Honorary members – open to those individuals who in the opinion of the Directors have a
worthy contribution to make to the Club.
d) Playing members – open to members of an affiliated team.
3. Every member shall uphold the Constitution and comply with the Laws.
4. A member shall cease to be a member upon completion of his or her Club with an affiliated
team or through being expelled.
Part III – Meetings of the Members
5. The Annual General Meeting of the Club and its members shall be held on or before the first
day of June.
6. The Board may when they think fit convene a general meeting.
7. A special general meeting shall be called with in 15 days when written notice is received by the
secretary from a majority of Board Members.
8. Notice of a Special meeting of the Club shall specify the place, day, and hour of the meeting
and general purpose of the meeting. This notice shall be given to each Board Member in
writing by the secretary of the Board 10 days prior to the meeting.
Part IV – Proceedings at Board Meetings
9. A quorum is 30% of the voting entitlement of the Club and if a quorum is not present within
thirty minutes of the specified time the meeting stands adjourned. No business shall be
conducted without a quorum. The meeting shall be reconvened by the Board.
10. Business:
a) The following business shall be conducted at a General Meeting of the Club:
(i) Adoption of the rules of order;
(ii) Recognition of voting entitlement;
(iii) Consideration of the purpose or purposes for calling the meeting of the Board.
b) The following business shall be conducted at a Special General Meeting of the Club:
(i) Adoption of the rules of order;
(ii) Recognition of voting entitlement;
(iii) Consideration of the purpose or purposes for calling the meeting of the Board.
c) The following business shall be conducted at an Annual General Meeting of the Club:
(i) Adoption of the rules of order;
(ii) Recognition of voting entitlement;

(iii) The reading of the minutes of the last annual general meeting of the Club;
(iv) The consideration of the financial statements;
(v) The report of the Directors;
(vi) Unfinished Business from the last annual general meeting;
(vii) The election of Directors;
(viii) Amendments to the Club Constitution in the form of a resolution;
(ix) The other business that, under these bylaws, ought to be transacted at an annual general
meeting, or business which is brought under consideration by the report of the Directors issued
with the notice convening the meeting.
11. The Chairperson of the Club, the Vice-Chairperson or in the absence of both, one of the
Directors present, shall preside as Chairperson of a meeting of the Club. If at a meeting of the
Club there is no Chairperson, no Vice-Chairperson, or other Directors present, or none of these
are willing to chair the meeting then the members shall elect a Chairperson.
12. Each affiliated team is entitled to one vote. Voting entitlement shall be recognized when a
voting member or his proxy presents himself to the secretary.
13. Voting by proxy is permitted and the proxy shall be in writing from a voting member
designating the person who shall receive the voting entitlement.
14. No member of the Board shall vote on any matter directly affecting themselves, or any team in
which they are holding office.
15. The Chairperson is not entitled to vote unless there is an equality of votes in which case the
Chairperson shall vote.
16. At the discretion of the Board, voting shall be by a show of hands or by ballot.

17. Changes to this Constitution may be made at an Annual General Meeting of the Club, upon an
affirmative vote of 75% of those voting members present or represented by proxy. Notice of
resolution of changes to the Constitution must be made in writing to the Secretary not later
than March 31 of each year and the Secretary shall give notice of the proposed changes when
notice of the Annual General Meeting is given.
Part V – Officers
18. The Board may exercise all the powers and do all the acts and things that the Club may
exercise and do, and which are not by these bylaws or by statute or other wise lawfully directed
or required to be exercised or done by the Club at a meeting of the Club, but subject
nevertheless to:
a) All laws affecting the Club;
b) These bylaws; and

c) Rules, not being inconsistent with these bylaws, which are made from time to time and by the
Club in a meeting of the Club.
19. No rule, made by the Club in a meeting of the Club, invalidates a prior act of the Board that
would have been valid if that rule had not been made.
20. The Chairperson, Vice-Chairperson, Secretary, Treasurer and nine other persons shall form the
Executive of the Club.
a) Each Alberni Valley team shall nominate at least one member of their club to serve on the
District Board at each Annual General Meeting.
21. The Board shall be elected for a term of two years as follows:
I. In odd calendar years, six Directors shall be elected, and
II. In even calendar years, six Directors shall be elected.
22. Procedures for election of Directors and appointment of a Chairperson, Vice-Chairperson,
Secretary, and Treasurer from the elected Directors shall be specified by the Board.
23. An election of a Director may be made by acclamation.
24. The Board by, at any time and from time to time appoint a member as a Director to fill a
vacancy in the Directors. A Director so appointed holds office only until the conclusion of the
next following Annual General Meeting of the Club but is eligible for re-election at that meeting
for the remainder of the Directors term.
25. If a Director resigns hid office or otherwise ceases to hold office, the Board shall appoint a
member to take the place of the former Director.
26. The members may by resolution remove a Director before the expiration of his or her term of
office and may elect a successor to complete the term of office. The resolution must be
accompanied with a statement of the reason for removal.

Part VI - Proceedings of Officers
27. The Board may meet together at the places they think fit to dispatch business, adjourn and
other wise regulate their meetings and proceedings, as they see fit.
28. A majority of the Directors may at any time, and the secretary, on request of the Directors, shall,
convene a meeting of the Directors of the Club.
29. The quorum necessary to transact business of the Board shall be a majority of the Directors then
in office.
30. The Chairperson shall chair all meetings of the Board, but if at a meeting the Chairperson is not
present within 30 minutes after time appointed for holding the meeting, the Vice-Chairperson
shall act a s Chairperson; if neither of these are present the Directors present may choose one of
their number to be Chairperson at that meeting.

31. Questions arising at a meeting of the Board shall be decided by a majority of votes. The
Chairperson shall only vote in the case of an equality of votes.
32. The Directors may delegate any, but not all of their powers to committees consisting of a
Director, Directors, or members as they think fit.
Part VII - Duties of Officers
33. The Chairperson shall preside at all meetings of the Club and of the Board. The Chairperson is
the Chief Executive Officer of the Club and shall supervise the other Officers in the execution of
their duties.
34. The Vice-Chairperson shall carry out the duties of the Chairperson during his absence.
35. The Secretary shall:
a) Conduct the correspondence of the Club;
b) Issue notice of meetings of the Club and Board;
c) Keep minutes of all meetings of the Club and Board;
d) Have custody of all records and documents of the Club except those required to be kept by the
Treasurer;
e) Maintain the register of voting members.

36. The Treasurer shall:
a) Keep the financial records, including books of account;
b) Render financial statements to the members and Board;
c) Handle remuneration of referees.

Part IX - Bylaws
37. On being admitted to membership, each member is entitled to receive upon request without
charge, a copy of the Constitution and Bylaws of the Club.
38. These Bylaws shall not be altered or added to except by resolution as defined in these Bylaws.
Part X - Policies and Procedures
39. Policies and Procedures determined by the Board, in accordance with meeting protocol,
(Roberts Rules of Order), shall be kept up-to-date in a Policies and Procedures Handbook.

40. These Policies and Procedures shall be upheld by all members of the Club. Failure to do so may
risk dismissal from the Club.
Part XI - Dissolution
41. Upon Dissolution of the Club, the assets which remain after payment of all charges and
expenses which are properly incurred in winding up, shall be assigned and distributed to such
organizations as may be involved in the game of soccer, or to such charitable organization or
organizations as may be determined by the members of the Club at the time of
Dissolution. This provision is unalterable.

 
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